Admin Assistant

Main Duties & Responsibilities

• Answer, screen and transfer inbound phone calls

• Receive and direct visitors and clients

• General clerical duties including photocopying, fax and mailing

• Retrieve documents from filing system

• handle requests for information and data

• resolve administrative problems and inquiries

• prepare written responses to routine enquiries

• prepare and modify documents including correspondence, reports, drafts, memos and emails

• schedule and coordinate meetings, catering, appointments and travel arrangements for managers or CEO/Deputy CEO.

• prepare agendas for meetings and prepare schedules

• Greet people entering organization

• Record, compile, transcribe and distribute minutes of meetings

• Open, sort and distribute incoming correspondence or Document

• maintain office supply inventories

• Control inventory relevant to reception area

• Tidy and maintain the reception area

• coordinate maintenance of office equipment

Why Join Us?

SYNTRANS Logistics offers a dynamic work environment where you can contribute to the growth of the organization while advancing your career. We are committed to fostering a culture of innovation, inclusion, and employee satisfaction.

Education and Experience

• BA Degree in Management, Economics, Marketing or other social related Fields with 2- 5 years of work experience in similar role.

• Experience of using relevant software and excellent computer skills.

• Experience and Knowledge of standard office equipment.

• Experience of clerical and administrative procedures and systems such as filing and record keeping

• knowledge of principles and practices of basic office management

• Experience in the Logistics industry is preferable

Knowledge & Skills

• communication skills – written and verbal

• planning and organizing

• Advanced typing speed

• prioritizing

• problem assessment and problem solving

• information gathering and information monitoring

• attention to detail and accuracy

• flexibility

• adaptability

• customer service orientation

• teamwork

Character

• Able to follow organizational policies and procedures, Persistence, Initiative that contributes to innovative outcomes, Flexibility regarding changing responsibilities, understanding of organizational culture, Outgoing and enjoy interacting with people, Strong work ethic.