Event Coordinator

As the event coordinator, responsible for every aspect of event planning. You should be well-organized and possess a sound knowledge of vendor management, selecting venues, determining the cost, arranging event services, excellent communication and attention to detail skills are vital in this role.

Duties and Responsibilities

• Plan and organize events in accordance with financial and time restraints
• Manage all aspects of an event from pre-planning, determining resource needs and on-site coordination, to post event follow up.
• Developing post-event reports on the effectiveness of each event.
• Order supplies needed for events and ensure items arrive in a timely fashion
• Assist in site and vendor selection and negotiating the best possible rates and terms
• Develop effective and collaborative relationships with internal and external stakeholders Develop partnership plans and create strategies benefiting all parties involved.
• Supervise staff at events, assign duties, and provide general direction
• Conduct post-event data and strategic SWOT analysis to inform future events
• Plan and execute pre-event marketing.
• Perform research in order to gain deep understanding of different requirements and details of each event
• Handle, coordinate and oversee all event operations
• Track the overall event expenses regularly
• Carefully supervise event preparation activities
• Offer solutions to resolve problems in a timely manner
• Understanding and identifying the requirements for each event
• Researching vendors such as caterers, decorators, and musicians, and selecting the best combination of quality and cost
• Overseeing issues that may come up at events and acting quickly to resolve problems
• Analyzing and evaluating an event’s success and submitting reports
• Interacting and negotiating with vendors in order to achieve the most favorable terms
• Hiring personnel that will help to organize and run events smoothly
• Planning events while paying particular attention to time and budget
• Publicizing and marketing hotel event properties or spaces to get them booked
• Running final tests on the day of the event to ensure that everything meets standards
• Interacting and keeping healthy communication and interactions with clients and vendors
• Working with clients to guide them through event details and serving as their personal coordinator throughout the entire planning process and the event

Qualification

• Bachelor’s degree in Marketing or Business management is preferred
• At least 2 years’ experience as an event coordinator.
• Well-organized with excellent multi-tasking abilities.
• Strong communication and interpersonal skills
• Experience in hosting and planning different scale and type of events
• Outstanding vendor management skills.