Junior Administration Officer

Title: Junior Administration Officer

Type of Employment: Full Time

Location: Addis Ababa

Reports to: People and Admin Manager

About Dodai

Dodai Manufacturing PLC is a fast-growing organization launched in Addis Ababa, Ethiopia, on August 1, 2023. With a mission to make urban e-mobility accessible to everyone in Africa, Dodai assembles electric two-wheelers locally and plans to expand to major regional cities in Ethiopia by the end of 2026. Join us to be part of a dynamic team driving innovation and change!

Purpose of the Position

The Junior Administration Officer is responsible for supporting day-to-day administrative/office operations and acting as a liaison between the company and external stakeholders. The role supports company setup activities, office coordination, and follow-up with government and other offices, service providers, and partners

Key Responsibilities

Administration Responsibilities

• Manage front-desk and reception activities, including scheduling, welcoming and directing visitors/guests appropriately
• Ensure company’s/office equipment and facilities are functioning properly, including CCTV/camera -screens, speakers, meeting tools, and other office equipment, and report or coordinate timely maintenance when issues arise
• Ensure the office environment is clean, functional, and presentable at all times
• Maintain organized filing systems for both physical and electronic documents
• Assist with procurement of office supplies and coordination with vendors
• Provide administrative support for daily smooth company/office operations and implementation of basic administrative systems and procedures

Liaison Responsibilities

• Serve as a point of contact between the company and external stakeholders
• Submit, collect, and track correspondence with government offices and other institutions/service providers
• Ensure timely follow-up and reporting on external requests and approvals
• Liaise with government offices to ensure proper permits and statutory documents of the company are updated and available

Operational Support

• Perform other duties as assigned in line with startup operational needs
• Support continuous improvement by sharing ideas and suggestions based on daily interactions with internal teams and external stakeholders, aimed at improving administrative processes and operational efficiency
• Perform other tasks as directed by your supervisor

Requirement

• Bachelor’s degree in Management, Business Administration, Public Administration, or related field
• 6 month–1 years of relevant experience (fresh graduates encouraged to apply)
• Strong follow-up, organization, and coordination skills
• Good communication skills
• Basic computer skills