Junior Documentation officer

We are looking for a Junior Documentation Officer that assists with the creation, management, and maintenance of organizational documents, ensuring accuracy, clarity, and compliance

Key Responsibilities

· Submit timely document directives to independent surveyors and freight forwarders to facilitate export processing.

· Monitor and communicate updates in import/export procedures to ensure documents conform to customs laws.

· Prepare export documentation including commercial invoices, packing lists, and certificates of origin.

· Receive and confirm BOL with the shipping line.

· Provide applicable coffee export documentation tailored to specific country requirements.

· Review all documents for accuracy, completeness, and clarity before final submission.

· Ensure consistency of documentation practices by collaborating with colleagues across the company.

· Maintain organized records and perform proofreading of documents upon request.

· Follow established procedures and customs regulations for document handling.

Behavioral Competencies

· Teamwork: Collaborative approach to achieving department goals.

· Problem Solving: Ability to identify and resolve documentation discrepancies.

· Communication: Strong verbal and written skills for coordinating with external partners.

· Discipline: High standard of Time Management, Safety, and adherence to Company Culture.

Requirements

· Bachelor’s degree in marketing, Accounting, Business Administration, or a related field.

. 0-1 years of experience as junior documentation officer.

· Knowledge of export/import documentation and customs regulations.

· High level of attention to detail and proofreading skills.

· Proficiency in office productivity tools.