Senior HR and Admin Manager

Job Summary

As a HR & Admin Manager, your responsibilities will include providing tactical and strategic support in all HR-related areas, such as hiring, compensation & benefits, employee relations, training & development, performance management, employment law, and HR administration.

For our corporate entities, Koisha Car Rental and Tours PLC, Ethio Color Printers PLC, Dololo Import and Export PLC, Yegna Real Estate Agent PLC, and Kabana Engineering PLC, you will create new relevant HR standards and processes in accordance with Ethiopian legal requirements.

Job Description

• Participate in the periodic evaluation of HR policies and processes, suggesting improvements to management.
• Handle staff recruiting procedures, such as application and shortlisting management, interacting with applicants and arranging interviews, drafting job offers and contracts, referencing, and collecting relevant documents at the offer stage.
• Maintain a thorough understanding of HR policies and guarantee employee adherence to HR policies.
• As part of general risk management, ensure that the business is in compliance with all employment regulations in order to reduce legal exposure.
• Assisting and directing the onboarding process for new hires, including the scheduling of inductions.
• Upkeep of an accurate and effective HR database containing personnel information and essential documents, as well as administration of new starts, updates, and leavers on the system.
• Handling day-to-day HR inquiries and advising in accordance with existing rules and procedures.
• Ensure that staff files are comprehensive, safe, and private.
• Attend to employee concerns such as benefits, grievances, disputes, and disciplinary cases in accordance with HR regulations.
• Ensure that the laws and regulations that govern the personnel are applied fairly and consistently.
• Ensure that every employee has signed a job description outlining their responsibilities.
• Write HR correspondent letters and ensuring they are sent to the appropriate parties.
• Ensure appropriate documentation of all HR-related materials.
• Facilitate job analysis and update job descriptions.
• Involves in Payroll and Budget Management.
• In charge of all administrative activities.

Talent Acquisition:

• Coordinate the recruiting processes, ensuring that hiring standards and procedures are followed and best practices are documented.
• Job postings in internal and external media, as needed.
• Participate in recruiting interviews and submit an interview summary.
• Coordination, development, and organization of complete induction of new workers in order to prepare them for integration into the company and their tasks.
• Oversee the workforce planning process.
• Devise succession planning for key critical work areas in consultation with company managers or operation managers and thereby the implementation of agreed-upon initiatives.

Performance Management:

• Support or facilitate in developing Key Performance Indicators (KPIs) for each employee.
• Keep track of employee performance.
• Coordinate and ensure compliance to the performance management system timely.
• Completion of the monthly and annual performance evaluation process and maintain a record of all objectives set by company managers.

Contract Management:

• Ensure that all employees have valid and signed employment contracts;
• Monitor and ensure that end-of-probation assessments are completed and the results are applied;
• Coordinate the exit process and ensure that all processes are completed within one month
• Assist in preparing employee last dues and terminating benefit enrollments.
• Performing any other relevant responsibilities as assigned by the CEO.

Number required:1

Reports to: Corporate Chief Executive Officer

Minimum Educational Qualifications

• Bachelor’s degree or MA in Human Resource Management or a similar field is required; certification with an HR professional body is preferred.
• At least 8/6 years of relevant work experience in human resources, at least three of which must have been in a managerial/senior position in either of Import and Export, Tours, Construction, paper printing sector or related business areas.
• Solid knowledge and comprehension of applicable human resource policies and legal framework is required.

Other Skills/Training

• Excellent organizational and coordination skills
• Effective writing and vocal communication skills in English
• Ability to maintain high degree of professional ethics and dedication
• High level of secrecy
• Good problem solving and time management abilities
• High integrity