1: Administrative Assistant
Required Skills and Qualifications
- Any degree
- 0-year experience
- Proficient in MS Office (Word, Excel, PowerPoint).
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Knowledge of legal and regulatory requirements related to shareholder communications is a plus.
The Administrative Assistant will provide comprehensive support to the operational manager ensuring efficient office operations. This role involves a variety of administrative and clerical tasks to facilitate the smooth running of the office, including shareholder management responsibilities and overseeing office utilities.
Key Responsibilities:
- Perform general administrative tasks such as filing, photocopying, and scanning documents.
- Manage and organize office records and files.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Order and maintain office supplies inventory and oversee procurement.
- Handle incoming and outgoing mail
- Control the availability of office utilities such as coffee, tea, water, and other refreshments.
- Oversee the cleaning and maintenance of the office to ensure a tidy and professional environment.
- Manage the opening and closing of the office daily.
- Serve as a point of contact for internal and external communications.
- Maintain and update the shareholder registry.
- Prepare and distribute notices, reports, and other communications to shareholders.
- Coordinate and manage shareholder meetings, including scheduling, invitations, and documentation.
- Ensure compliance with legal and regulatory requirements related to shareholder communications.
- Address shareholder inquiries and concerns in a timely and professional manner.
APPLY
2: Receptionist
Required Skills and Qualifications
- Any Diploma or equivalent.
- Proficient in MS Office (Word, Excel, Outlook).
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Friendly and professional demeanor.
The Receptionist will be the first point of contact for the office, providing excellent customer service to visitors and clients. This role involves managing the front desk, handling incoming communications, ensuring the reception area is organized and welcoming, and overseeing office utilities.
Key Responsibilities:
- Greet visitors and clients warmly and direct them to the appropriate person or department.
- Maintain a visitor log and issue visitor badges as needed.
- Answer, screen, and forward incoming phone calls.
- Take and relay messages accurately.
- Handle general inquiries and provide basic information about the organization.
- Keep the reception area tidy and presentable with all necessary materials (e.g., pens, forms, and brochures).
- Manage the booking and setup of meeting rooms.
- Control the availability of office utilities such as coffee, tea, water, and other refreshments.
- Oversee the cleaning and maintenance of the reception area and common areas.
- Assist in managing the opening and closing of the office daily.
- Assist with administrative tasks such as data entry, filing, and document preparation.
- Support office events and activities as needed.
APPLY
N.B
Applicants Needed: Female
Place of Work: Addis Ababa
Deadline: August 13, 2024
